Job Description
Are you an organized and proactive professional looking for a rewarding opportunity in the heart of New York City? Vertex Operations LLC is seeking a highly skilled Office Assistant to join our expanding team. In this pivotal role, you will be the face of our company, ensuring our daily operations run smoothly and our office environment remains welcoming and efficient.
We pride ourselves on a culture of collaboration, transparency, and excellence. As an Office Assistant, you will support senior management with administrative tasks, manage front desk operations, and coordinate various projects to ensure business continuity. If you are detail-oriented and thrive in a fast-paced environment, we want to hear from you.
Responsibilities
- Manage daily front desk operations, including greeting visitors and managing incoming calls with a professional demeanor.
- Handle correspondence via email, fax, and postal mail, ensuring timely distribution.
- Assist in scheduling meetings, coordinating calendars, and preparing meeting materials.
- Perform data entry and maintain accurate digital and physical filing systems.
- Order and manage office supplies and equipment inventory.
- Support the finance department with basic invoicing and expense report processing.
- Collaborate with team members to streamline office workflows and procedures.
Qualifications
- High school diploma or GED required; Associate’s degree or Bachelor’s degree preferred.
- Proven experience in an administrative or office support role (1-2 years preferred).
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Ability to work independently with minimal supervision.
- Professional appearance and demeanor.