Job Description
We are seeking a dedicated and organized Entry Level Administrative Assistant to join our fast-paced team in Philadelphia, PA. This is an excellent opportunity for individuals looking to launch their career in corporate administration with a focus on data accuracy and office operations.
At Apex Administrative Solutions, we pride ourselves on efficiency and customer service. As a key member of our support staff, you will play a vital role in maintaining our office infrastructure and ensuring seamless communication across departments.
Responsibilities
- Accurate Data Entry: Input and update customer and company information into our databases with a high degree of precision and speed.
- Document Management: Organize, file, and digitize physical and electronic documents to ensure easy retrieval.
- Communication Support: Manage incoming calls, emails, and correspondence, directing inquiries to the appropriate departments promptly.
- Calendar Management: Schedule appointments, coordinate meetings, and maintain the executive team's calendars.
- Report Preparation: Assist in compiling data for weekly and monthly reports using Microsoft Office Suite.
- Inventory Control: Monitor office supply levels and place orders as needed to keep operations running smoothly.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration or related field is a plus.
- Technical Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and data entry software.
- Typing Speed: Demonstrated ability to type with high accuracy (minimum 40 WPM).
- Attention to Detail: Strong eye for detail to ensure data integrity and error-free documentation.
- Organization: Excellent organizational skills with the ability to prioritize multiple tasks in a dynamic environment.
- Communication: Professional verbal and written communication skills.