Job Description
We are seeking a motivated and organized Entry Level Administrative Assistant to join our dynamic team in Boston, MA. This is an immediate hiring opportunity for a dedicated professional looking to launch or advance their career in administrative support.
As part of our growing company, you will be the face of our operations, ensuring our daily processes run smoothly and efficiently. We offer a competitive salary, comprehensive benefits, and a clear path for professional growth.
Responsibilities
- Office Operations: Manage daily office activities, including answering phones, greeting visitors, and directing inquiries to the appropriate departments.
- Document Management: Prepare, organize, and file sensitive documents and records with the highest level of accuracy and confidentiality.
- Calendar & Scheduling: Coordinate internal schedules, book meeting rooms, and assist in arranging travel logistics for the management team.
- Data Entry: Maintain and update databases, spreadsheets, and customer records using Microsoft Office and Google Suite.
- Communication Support: Draft emails, memos, and reports; act as a liaison between different departments and external clients.
- Inventory Control: Monitor office supply levels and place orders to ensure the team is always equipped with necessary materials.
- Event Coordination: Assist in planning and executing company events and team-building activities.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or Bachelor’s degree in Business Administration is preferred.
- Experience: 0-2 years of administrative experience or an internship is a plus, but we provide on-the-job training for the right candidate.
- Technical Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Gmail, Calendar, Docs).
- Communication: Exceptional verbal and written communication skills with a professional demeanor.
- Organization: Strong attention to detail and the ability to multitask in a fast-paced, deadline-driven environment.
- Problem Solving: Proactive approach to identifying issues and offering solutions to improve office workflows.
- Reliability: Punctual and dependable with a strong work ethic.