Job Description
Are you a proactive individual looking to launch a rewarding career in office administration?
Apex Office Solutions is currently seeking a dedicated Entry-Level Administrative Assistant to join our dynamic team in Albuquerque, New Mexico. In this pivotal role, you will support our operations with precision and professionalism, ensuring our office runs smoothly. We pride ourselves on fostering a supportive environment where entry-level talent can thrive and advance.
What You Will Do:
- Manage the front desk reception area, ensuring a welcoming environment for all visitors.
- Handle incoming and outgoing communications, including emails and phone calls.
- Schedule appointments, meetings, and maintain executive calendars.
- Prepare, proofread, and edit business documents such as reports, memos, and correspondence.
- Assist with data entry, filing, and the maintenance of accurate office records.
- Coordinate travel arrangements and manage itineraries.
- Order and maintain office supplies and inventory levels.
Why Apply?
- Competitive hourly wage with opportunities for performance bonuses.
- Comprehensive health, dental, and vision insurance.
- Training and mentorship for career growth.
- A collaborative and positive company culture.
Responsibilities
- Manage the front desk reception area, ensuring a welcoming environment for all visitors.
- Handle incoming and outgoing communications, including emails and phone calls.
- Schedule appointments, meetings, and maintain executive calendars.
- Prepare, proofread, and edit business documents such as reports, memos, and correspondence.
- Assist with data entry, filing, and the maintenance of accurate office records.
- Coordinate travel arrangements and manage itineraries.
- Order and maintain office supplies and inventory levels.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration is a plus.
- Previous administrative experience is preferred but not required for this entry-level position.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong verbal and written communication skills.
- Excellent organizational and time-management abilities.
- Ability to multitask in a fast-paced office setting.
- Must be professional, reliable, and eager to learn new skills.