Job Description
Join our dynamic team at Austin Innovations Inc. as an Entry-Level Administrative Assistant! We're seeking a motivated individual to provide essential support across daily operations in our vibrant downtown Austin office. This is a fantastic opportunity to launch your administrative career with comprehensive training and growth potential. Enjoy competitive compensation, a collaborative environment, and the chance to make a tangible impact on our mission-driven organization. Apply today and become part of Austin's thriving business community!
Responsibilities
- Manage calendars, schedule appointments, and coordinate logistics for executive teams
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute professional correspondence and documents
- Maintain organized filing systems (digital and physical) for critical records
- Coordinate office supplies inventory and procurement processes
- Support event planning and meeting logistics for internal/external stakeholders
- Assist with basic bookkeeping tasks and expense report processing
- Collaborate with cross-functional teams to ensure seamless operations
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 0-2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Detail-oriented with high accuracy in data handling
- Ability to multitask and prioritize in fast-paced environments
- Positive attitude and willingness to learn new systems/processes