Job Description
Join our award-winning team as an Entry Level Administrative Assistant and kickstart your career in a dynamic corporate environment! We're seeking a proactive, detail-oriented professional to support our Houston operations. This immediate-hire role offers comprehensive training, competitive benefits, and clear growth pathways into executive support or office management. Perfect for recent graduates or career changers with strong organizational skills. Work in a modern downtown office with flexible scheduling and performance-based advancement opportunities.
Our ideal candidate thrives in fast-paced settings, values accuracy, and brings a positive can-do attitude. Enjoy a collaborative culture where contributions are recognized and professional development is prioritized. Apply today to become an integral part of our innovative team!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex meeting logistics
- Process incoming communications (phone, email, mail) and prioritize urgent matters
- Prepare, edit, and distribute professional documents using Microsoft Office Suite
- Maintain digital and physical filing systems with strict confidentiality protocols
- Assist with travel arrangements, expense reports, and vendor coordination
- Support onboarding processes including new hire paperwork and orientation materials
- Monitor office inventory and coordinate supply procurement for 50+ staff members
- Provide backup support for reception duties during peak periods
Qualifications
- High school diploma or equivalent; associate degree preferred
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Minimum 1 year administrative support or customer service experience
- Exceptional written and verbal communication skills
- Strong attention to detail with proven accuracy in documentation
- Ability to multitask and prioritize in deadline-driven environments
- Basic understanding of office equipment (copiers, scanners, phone systems)
- Professional demeanor with strong interpersonal skills