Job Description
Join Philadelphia's dynamic public sector team as an Entry-Level Administrative Assistant! Perfect for recent graduates or career changers, this role offers hands-on experience in municipal operations while developing essential administrative skills. Enjoy competitive benefits, professional growth opportunities, and the chance to serve your community in City Hall's vibrant downtown environment.
Responsibilities
- Perform accurate data entry into municipal databases and record-keeping systems
- Manage digital filing systems and maintain organized physical/digital records
- Coordinate office communications including phone, email, and interdepartmental correspondence
- Assist with scheduling, meeting coordination, and travel arrangements for department staff
- Prepare routine reports, memos, and documents using Microsoft Office Suite
- Support procurement processes by processing purchase orders and expense reports
- Provide frontline customer service to citizens and internal stakeholders
Qualifications
- High school diploma or equivalent (college degree preferred)
- Minimum 1 year data entry experience with 10,000+ keystrokes per minute
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong attention to detail with error-free data handling skills
- Excellent written and verbal communication abilities
- Ability to maintain confidentiality and handle sensitive information
- Basic knowledge of Philadelphia city government operations (preferred)
- Valid Pennsylvania driver's license (if required for occasional off-site duties)