Job Description
Join our dynamic team at Downtown Innovations Inc. as an Administrative Assistant and become the backbone of our thriving operations in Indianapolis. We're seeking a highly organized professional to provide seamless administrative support to our executive team and department heads. This immediate opening offers a competitive salary package, comprehensive benefits, and a collaborative work environment in the heart of downtown Indianapolis. If you're a proactive multitasker with exceptional communication skills, we want to meet you!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and distribute confidential documents, reports, and correspondence with precision
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relationships
- Act as primary point of contact for internal and external communications via phone, email, and in-person
- Support departmental projects through data entry, report compilation, and presentation preparation
- Oversee onboarding processes for new hires including equipment setup and training coordination
- Maintain digital filing systems ensuring compliance with record-keeping protocols
Qualifications
- Associate's degree or equivalent administrative experience (3+ years preferred)
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional written and verbal communication skills with professional demeanor
- Proven ability to prioritize tasks and manage competing deadlines in fast-paced environments
- Strong attention to detail with meticulous organizational habits
- Experience handling confidential information with discretion and integrity
- Proficiency with office equipment (printers, scanners, multi-line phone systems)
- Ability to adapt quickly to changing priorities and workflow adjustments