Job Description
Join our dynamic team at the City of Jacksonville Administration as an Entry Level Administrative Assistant! This immediate opportunity offers a gateway to a rewarding career in public service. We're seeking a motivated professional to support daily operations with precision and enthusiasm. Enjoy competitive benefits, growth opportunities, and the chance to make a tangible impact in our vibrant community.
Why Join Us? Immediate start, comprehensive training, and a supportive environment that values career development.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications via phone, email, and in-person inquiries
- Maintain accurate digital and physical filing systems
- Process administrative documents including permits, applications, and reports
- Assist with data entry and record-keeping using municipal software systems
- Support departmental projects with document preparation and distribution
- Coordinate office supplies inventory and vendor communications
Qualifications
- High school diploma or equivalent; college degree preferred
- 0-2 years of administrative or office experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent written and verbal communication skills
- Strong attention to detail and organizational abilities
- Ability to multitask in a fast-paced environment
- Basic knowledge of Jacksonville municipal processes (training provided)
- Valid Florida driver's license may be required