Job Description
Join our dynamic team as an Entry Level Administrative Assistant and launch your career in local government operations. We're seeking motivated individuals to support our Tucson-based office with essential administrative functions. This role offers hands-on experience in public service while developing critical professional skills in a collaborative environment. Perfect for recent graduates or career changers passionate about community impact.
Responsibilities
- Manage incoming communications including phone calls, emails, and in-person inquiries
- Maintain digital and physical filing systems with meticulous attention to detail
- Coordinate departmental calendars, meetings, and travel arrangements
- Prepare professional correspondence, reports, and presentation materials
- Assist with data entry and record-keeping using Microsoft Office Suite
- Support office supply inventory management and procurement processes
- Facilitate cross-departmental communication and information flow
Qualifications
- High school diploma or equivalent; college coursework preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational skills with ability to manage multiple priorities
- Excellent written and verbal communication abilities
- Detail-oriented approach to documentation and record-keeping
- Ability to maintain confidentiality and handle sensitive information
- Valid Arizona driver's license (if required for errands)
- Basic knowledge of office equipment operation