Job Description
Join our dynamic Austin team as an Entry Level Administrative Assistant and launch your career in office support! We're seeking a proactive, detail-oriented professional to keep our operations running smoothly. This full-time role offers competitive pay, comprehensive benefits, and growth opportunities within a forward-thinking company. You'll gain hands-on experience in modern administrative practices while supporting our executive team and department heads. Perfect for recent graduates or career-changers ready to build foundational office skills in a collaborative environment.
Responsibilities
- Manage executive calendars, coordinate meetings, and handle travel arrangements
- Process incoming/outgoing communications (calls, emails, mail) with professionalism
- Maintain digital filing systems and ensure data accuracy across platforms
- Assist in preparing reports, presentations, and confidential documents
- Order office supplies and manage inventory for 15+ person team
- Support onboarding processes including new hire paperwork and equipment setup
- Coordinate cross-departmental projects and meeting logistics
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Strong organizational skills with ability to prioritize multiple tasks
- Excellent written and verbal communication abilities
- Basic knowledge of office equipment (printers, scanners, AV systems)
- Professional demeanor with customer service focus
- Ability to maintain confidentiality and handle sensitive information