Job Description
Join Boston's premier administrative team as an Entry-Level Administrative Assistant! We're seeking motivated professionals to support our dynamic operations with precision and energy. This immediate opening offers comprehensive training and rapid career advancement opportunities in a collaborative downtown environment. Perfect for recent graduates transitioning into professional careers!
Responsibilities
- Manage executive calendars and coordinate complex scheduling across departments
- Prepare and distribute professional correspondence, reports, and presentations
- Handle incoming communications via phone, email, and in-person inquiries
- Organize and maintain digital filing systems with strict confidentiality protocols
- Coordinate travel arrangements and expense reports with meticulous attention to detail
- Support team meetings through agenda preparation, minute-taking, and action item tracking
- Procure office supplies and manage inventory control systems
Qualifications
- Associate's degree or equivalent administrative certification required
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage multiple priorities with competing deadlines
- Strong organizational skills with attention to detail and accuracy
- Professional demeanor with customer service experience preferred
- Ability to maintain confidentiality and exercise discretion