Job Description
Join our dynamic team as an Entry-Level Administrative Assistant and launch your career in public service! We're seeking organized, tech-savvy individuals to support department operations in one of America's most vibrant cities. This role offers comprehensive training and growth opportunities within municipal government. Enjoy competitive benefits, flexible scheduling options, and the chance to make a tangible impact on your community.
Responsibilities
- Manage department calendars, coordinate meetings, and handle logistics for 10+ staff members
- Process incoming communications via phone, email, and in-person inquiries with professionalism
- Maintain accurate digital and physical filing systems using Microsoft Office Suite
- Assist with procurement processes, expense reports, and basic bookkeeping tasks
- Support special projects including event coordination and data compilation
- Perform light office duties including supply inventory and mail distribution
- Collaborate with cross-functional teams to ensure seamless department operations
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Excellent written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to handle confidential information with discretion
- Basic knowledge of office equipment (printers, scanners, copiers)
- Customer service mindset and problem-solving aptitude
- Valid California driver's license (if required for department duties)