Job Description
Join our dynamic team as an Entry-Level Administrative Assistant and become the backbone of our community-focused operations. This role offers unparalleled growth opportunities in a supportive environment where your organizational skills directly impact Boston's vibrant neighborhoods. You'll gain hands-on experience in municipal administration while building a foundation for a long-term career in public service.
We provide comprehensive training and mentorship programs designed to accelerate your professional development. Enjoy competitive benefits, flexible work arrangements, and the satisfaction of contributing to your local community. Our collaborative culture values initiative, attention to detail, and a passion for public service.
Responsibilities
- Manage daily office operations including scheduling, correspondence, and record maintenance
- Coordinate departmental meetings and events, ensuring seamless logistics and documentation
- Maintain digital and physical filing systems with meticulous attention to data integrity
- Assist with procurement processes, inventory management, and vendor communications
- Provide exceptional customer service to residents, stakeholders, and internal departments
- Support budget tracking and expense report preparation
- Utilize Microsoft Office Suite (Outlook, Word, Excel) for administrative tasks
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 0-2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite and basic office equipment
- Strong organizational skills with ability to prioritize multiple tasks
- Excellent written and verbal communication abilities
- Detail-oriented approach with high accuracy in documentation
- Ability to work independently and collaboratively in a fast-paced environment
- Valid driver's license (for occasional inter-departmental travel)