Job Description
Join our vibrant team as an Entry-Level Administrative Assistant and launch your career in public service! We're seeking a motivated individual to support our department's daily operations with professionalism and enthusiasm. This role offers hands-on experience in municipal administration, perfect for recent graduates or career changers eager to develop essential office skills. You'll work in a collaborative environment where your contributions directly impact community services. Enjoy competitive benefits, growth opportunities, and the chance to make a difference in Jacksonville's thriving urban landscape. No prior experience required—just a strong work ethic and passion for learning!
Responsibilities
- Manage departmental calendars and coordinate complex meeting schedules
- Process incoming communications (phone, email, mail) with prompt professionalism
- Prepare, edit, and distribute official documents and correspondence
- Maintain digital and physical filing systems with meticulous organization
- Assist in budget tracking and expense report processing
- Support event coordination for community outreach programs
- Perform data entry and maintain accurate departmental records
Qualifications
- High school diploma or equivalent; associate degree preferred
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational and time-management abilities
- Strong written and verbal communication skills
- Ability to multitask and prioritize competing deadlines
- Detail-oriented with high accuracy in all tasks
- Positive attitude and willingness to learn new systems