Job Description
Join our dynamic team at the City of Virginia Beach and kickstart your administrative career! We're seeking motivated Entry-Level Administrative Assistants to support our daily operations in a fast-paced municipal environment. This is an immediate hiring opportunity offering comprehensive training, competitive benefits, and growth potential within local government. If you're organized, detail-oriented, and passionate about serving the community, apply today!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications (phone, email, mail) and route inquiries appropriately
- Maintain digital and physical filing systems with meticulous attention to detail
- Prepare routine correspondence, reports, and documents using Microsoft Office Suite
- Assist with procurement processes, expense reports, and inventory management
- Support event coordination and logistical arrangements for departmental activities
- Perform data entry and maintain accurate departmental databases
- Provide backup support for front desk reception duties
Qualifications
- High school diploma or equivalent required; associate's degree preferred
- 0-2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Excellent written and verbal communication skills
- Strong organizational skills with ability to multitask in a deadline-driven environment
- Ability to handle confidential information with discretion
- Basic knowledge of office equipment (copiers, scanners, phone systems)
- Valid driver's license required for occasional off-site errands