Job Description
Join our dynamic team as an Administrative Assistant and kickstart your career in office support! We're seeking a motivated individual with no prior experience to provide essential administrative support to our Portland-based operations. This is a fantastic opportunity to develop professional skills in a collaborative environment while contributing to our mission of operational excellence.
As a key member of our administrative team, you'll learn industry best practices in scheduling, communication, and office management. We offer comprehensive training and a supportive culture dedicated to your growth. If you're organized, detail-oriented, and eager to learn, we encourage you to apply!
Responsibilities
- Manage incoming communications via phone, email, and in-person inquiries
- Coordinate calendars, meetings, and travel arrangements for department staff
- Organize and maintain digital and physical filing systems
- Assist with document preparation, copying, and distribution
- Support office supply inventory and procurement processes
- Collaborate on team projects and special administrative initiatives
- Perform data entry and basic report generation duties
Qualifications
- High school diploma or equivalent (college degree preferred)
- Proficient with Microsoft Office Suite (Word, Excel, Outlook)
- Excellent written and verbal communication skills
- Strong organizational abilities and attention to detail
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor and customer service mindset
- Willingness to learn new systems and procedures
- Reliable transportation to downtown Portland office