Job Description
Join our dynamic team at CityScope Solutions as an Entry-Level Administrative Assistant and kickstart your career in office support! We're seeking motivated individuals to provide essential administrative backbone to our Boston operations. In this role, you'll gain hands-on experience with office operations, client communications, and project coordination while working in a collaborative, growth-oriented environment. Perfect for recent graduates or career changers looking to build administrative expertise in a thriving metropolitan setting.
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and equipment maintenance
- Coordinate calendars, schedule meetings, and arrange travel for department staff
- Handle incoming communications via phone, email, and in-person interactions with professionalism
- Prepare and distribute correspondence, reports, and presentation materials
- Support data entry and record-keeping in company CRM and document management systems
- Assist with onboarding processes including new hire paperwork and orientation coordination
- Collaborate with cross-functional teams on administrative projects and event planning
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Strong attention to detail and organizational skills
- Excellent written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Basic knowledge of office equipment (printers, scanners, copiers)
- Positive attitude and eagerness to learn administrative processes
- Reliable transportation to downtown Boston office