Job Description
Join our dynamic team as an Entry-Level Administrative Assistant and launch your career in office administration! We're seeking detail-oriented individuals with data entry proficiency to support our operations in the heart of New York. This role offers comprehensive training and growth opportunities for motivated professionals looking to develop administrative expertise. You'll work in a collaborative environment where accuracy and efficiency are valued, with opportunities to advance into specialized administrative roles.
Why Join Us?
• Competitive salary with performance-based bonuses
• Comprehensive benefits package (health/dental/vision)
• Professional development stipend
• Modern downtown Manhattan office with skyline views
• Mentorship program for career advancement
Responsibilities
- Accurately input, update, and maintain digital records using Microsoft Office Suite and proprietary databases
- Manage appointment scheduling, calendar coordination, and travel arrangements for department staff
- Process incoming communications (calls, emails, correspondence) and route to appropriate personnel
- Prepare, format, and distribute professional documents including reports, presentations, and memos
- Assist with office inventory management, supply ordering, and vendor coordination
- Support data integrity through regular audits and quality control checks
- Collaborate with team members on cross-departmental projects and administrative initiatives
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 1 year experience in data entry or administrative support roles
- Proficiency in Microsoft Office (Excel, Word, Outlook) with 60+ WPM typing speed
- Exceptional attention to detail with proven accuracy in data handling
- Strong organizational skills with ability to prioritize multiple tasks
- Excellent written and verbal communication abilities
- Proactive problem-solving mindset with adaptability to changing priorities
- Basic understanding of confidentiality protocols and data security practices