Job Description
Join our dynamic public service team as an Entry Level Administrative Assistant with a flexible schedule! This role is perfect for motivated individuals seeking hands-on experience in municipal operations while maintaining work-life balance. You'll support department heads with essential clerical tasks, contribute to community outreach initiatives, and gain invaluable government sector exposure—all within a supportive, growth-oriented environment. Enjoy hybrid work options and competitive benefits while serving Portland residents.
Responsibilities
- Manage departmental calendars and coordinate meeting logistics
- Process incoming communications (phone, email, mail) and route inquiries appropriately
- Maintain digital and physical filing systems with strict confidentiality protocols
- Assist with data entry and record-keeping using municipal software platforms
- Support event planning for community engagement programs
- Prepare routine correspondence and documents using Microsoft Office Suite
- Collaborate with cross-functional teams on special projects
Qualifications
- High school diploma or equivalent; college coursework preferred
- Basic proficiency in Microsoft Office (Word, Excel, Outlook)
- Strong attention to detail and organizational skills
- Excellent written and verbal communication abilities
- Ability to handle confidential information with discretion
- Proven time management with flexible schedule availability
- Customer service mindset with problem-solving aptitude