Job Description
Join our dynamic team as an Entry-Level Administrative Assistant and launch your career in a flexible, supportive environment. We're seeking motivated individuals to provide essential support across daily operations while maintaining a healthy work-life balance. Enjoy remote-friendly options and adaptable hours to fit your schedule. Perfect for recent graduates or career changers looking to develop professional skills in a fast-paced corporate setting.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings
- Handle incoming communications (phone, email, mail) and direct inquiries appropriately
- Prepare, edit, and distribute professional documents and presentations
- Maintain organized filing systems (digital and physical)
- Assist with onboarding processes and new employee coordination
- Support departmental projects with data entry and report compilation
- Coordinate office supplies inventory and vendor communications
Qualifications
- High school diploma or equivalent; associate degree preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional written and verbal communication skills
- Strong attention to detail and organizational abilities
- Ability to multitask in a fast-paced environment
- Positive attitude with customer service focus
- Reliable transportation to downtown Chicago office (2 days/week)
- Basic knowledge of office equipment (printers, scanners)