Job Description
Join our dynamic team as an Entry-Level Administrative Assistant and launch your career in office support! We're seeking a motivated professional to provide essential administrative support to our executive team and departments. This full-time position offers comprehensive training and growth opportunities within a fast-paced corporate environment. Ideal for recent graduates or career changers looking to develop administrative expertise in Florida's capital city.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications via phone, email, and in-person interactions
- Prepare, edit, and distribute professional correspondence and documents
- Maintain organized filing systems (digital and physical) for records management
- Assist with onboarding processes, including new hire paperwork and orientation
- Support departmental projects with data entry, report compilation, and presentation preparation
- Coordinate office supplies inventory and vendor relationships
- Perform ad-h administrative tasks as requested by department heads
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Strong attention to detail with exceptional organizational skills
- Excellent written and verbal communication abilities
- Ability to multitask and prioritize in a deadline-driven environment
- Professional demeanor with customer service experience
- Basic knowledge of office equipment (printers, scanners, copiers)
- Valid Florida driver's license (for occasional errands)