Job Description
Join our dynamic team as an Entry-Level Administrative Assistant in Austin! This role offers the perfect launchpad for your career in office administration, with a focus on data management and organizational excellence. We provide comprehensive training and a supportive environment to help you thrive. Enjoy competitive benefits, growth opportunities, and the chance to make a real impact in our community-focused operations.
Responsibilities
- Accurately input and maintain critical data in our CRM and record-keeping systems
- Manage digital filing systems with strict adherence to confidentiality protocols
- Support departmental operations through scheduling, correspondence, and document preparation
- Assist in compiling reports and analytics from various data sources
- Coordinate office logistics including supply inventory and vendor communications
- Handle multi-line phone systems and direct inquiries to appropriate personnel
- Contribute to process improvement initiatives for administrative workflows
Qualifications
- High school diploma or equivalent; college coursework preferred
- Minimum 20 WPM typing speed with 95%+ accuracy
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional attention to detail and organizational skills
- Strong written and verbal communication abilities
- Ability to manage multiple tasks in a fast-paced environment
- Basic knowledge of data privacy regulations (HIPAA/FERPA familiarity a plus)
- Proactive problem-solving approach with a customer-service mindset