Job Description
Join our dynamic team as an Entry Level Administrative Assistant in sunny Portland, Florida! We're seeking a motivated professional with excellent organizational skills to support our fast-paced office environment. This flexible part-time role offers the perfect opportunity to launch your administrative career while enjoying work-life balance. You'll be the backbone of our operations, ensuring seamless daily functions and contributing to our company's success. If you're detail-oriented, tech-savvy, and thrive in collaborative settings, we encourage you to apply today!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare and distribute professional correspondence, reports, and presentations
- Maintain organized filing systems (digital and physical) for easy document retrieval
- Assist with onboarding processes and new hire paperwork
- Support department projects with data entry and basic research tasks
- Coordinate office supplies inventory and vendor communications
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1+ years of administrative or customer service experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional written and verbal communication skills
- Strong attention to detail and organizational abilities
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor with strong interpersonal skills
- Flexibility to adapt to changing priorities and schedules