Job Description
Join Austin City Solutions as an Entry Level Administrative Assistant and kickstart your career in a dynamic, fast-paced environment. We're seeking detail-oriented individuals passionate about supporting our mission to streamline local government operations. This role offers comprehensive training in administrative workflows and data management systems, perfect for recent graduates or career changers. Enjoy competitive benefits, flexible scheduling options, and opportunities for professional growth within our Austin-based team. Immediate openings available!
Responsibilities
- Accurately enter, update, and maintain digital records using proprietary database systems
- Manage and organize physical/digital files with strict confidentiality protocols
- Support departmental operations through scheduling, correspondence, and document preparation
- Process invoices, expense reports, and financial data with precision
- Coordinate meetings, events, and travel arrangements for department leadership
- Utilize MS Office Suite (Excel, Word, Outlook) for daily tasks
- Assist with data analysis and report generation for city projects
Qualifications
- High school diploma or equivalent; college degree preferred
- Minimum 1 year experience in data entry or administrative support
- Proficiency in typing (45+ WPM) with 98% accuracy
- Advanced knowledge of MS Excel (vlookups, pivot tables)
- Experience with database management (SQL or CRM systems)
- Exceptional organizational skills and attention to detail
- Ability to handle sensitive information with discretion
- Strong written and verbal communication skills