Job Description
Join our vibrant downtown Chicago team as an Entry-Level Administrative Assistant! This is your gateway to a rewarding career in office administration. We offer comprehensive training, competitive benefits, and a dynamic work environment where your organizational skills will shine. Perfect for recent graduates or career changers looking to build a strong foundation in professional office operations.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications including calls, emails, and mail routing
- Maintain digital and physical filing systems with meticulous attention to detail
- Prepare professional correspondence, reports, and presentation materials
- Coordinate office inventory, procurement of supplies, and vendor relations
- Support data entry tasks and maintain accurate record-keeping systems
- Assist with onboarding new team members and office orientation
- Collaborate on cross-departmental projects and special initiatives
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Detail-oriented approach with high accuracy in all work
- Professional demeanor with strong interpersonal skills
- Ability to adapt quickly to changing priorities and deadlines
- Basic knowledge of office equipment (copiers, scanners, multi-line phones)