Job Description
Launch your administrative career with Professional Office Solutions Inc., a dynamic firm committed to excellence in office support. We're seeking a motivated Entry-Level Administrative Assistant to join our Chicago team and contribute to seamless daily operations. This role offers comprehensive training and growth opportunities for ambitious individuals ready to develop professional skills in a collaborative environment.
Responsibilities
- Manage digital filing systems and maintain organized physical records
- Coordinate executive calendars, appointments, and travel arrangements
- Process incoming communications (phone, email, mail) with professionalism
- Prepare confidential documents, reports, and correspondence using MS Office
- Assist with office supply inventory management and vendor coordination
- Support event planning and meeting logistics for departmental activities
- Perform basic data entry and maintain accurate departmental databases
Qualifications
- High school diploma or equivalent; associate degree preferred
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in fast-paced environments
- Discretion when handling confidential information
- Positive attitude and willingness to learn new systems