Job Description
Join our dynamic team at Baltimore Business Solutions as an Entry-Level Administrative Assistant! This immediate opening is perfect for motivated individuals seeking to launch their career in a supportive corporate environment. We offer comprehensive training, competitive benefits, and growth opportunities within our thriving Baltimore operations. As the backbone of our office, you'll gain invaluable experience in office management while contributing to our mission of delivering exceptional client service.
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate complex meeting logistics
- Handle incoming communications via phone, email, and in-person inquiries with professionalism
- Prepare, edit, and distribute confidential documents, reports, and correspondence
- Maintain organized digital and physical filing systems for records and documentation
- Coordinate office supplies inventory and procurement processes
- Assist with onboarding new hires and orientation procedures
- Support departmental projects through data collection and preliminary analysis
Qualifications
- High school diploma or equivalent required; associate's degree preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in fast-paced environments
- Basic knowledge of office equipment (copiers, scanners, phone systems)
- Positive attitude and willingness to learn new systems and procedures