Job Description
Launch your administrative career with Global Administrative Solutions! We're seeking detail-oriented Entry Level Administrative Assistants to join our dynamic Jacksonville team. This role is perfect for recent graduates or career changers looking to develop essential office skills in a supportive environment. You'll become the backbone of our operations while gaining hands-on experience in data management, document processing, and client communication.
Responsibilities
- Maintain accurate database entries and digital records with zero-error tolerance
- Process incoming documents, invoices, and correspondence within 24-hour turnaround
- Generate weekly reports and analytics using Excel and proprietary software
- Coordinate calendars, meetings, and travel arrangements for department heads
- Support cross-functional teams with document preparation and filing systems
- Implement document retention protocols and ensure compliance with data privacy standards
- Assist in onboarding new hires with equipment setup and orientation materials
Qualifications
- High school diploma or equivalent; relevant coursework preferred
- Minimum 45 WPM typing speed with 98% accuracy on data entry tests
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Experience with CRM or ERP systems (SAP, Salesforce a plus)
- Exceptional attention to detail with proofreading capabilities
- Ability to prioritize tasks and meet tight deadlines
- Strong written and verbal communication skills
- Willingness to learn specialized industry software