Job Description
Join Baltimore City Services as an Entry-Level Administrative Assistant and launch your career in public service! We're seeking organized, detail-oriented individuals to support our dynamic team in maintaining efficient office operations. This role is perfect for recent graduates or career-changers looking to gain hands-on administrative experience while serving the Baltimore community. Enjoy comprehensive benefits, professional development opportunities, and a collaborative work environment dedicated to excellence.
Responsibilities
- Accurately enter, update, and maintain sensitive data in municipal databases using proprietary software
- Manage and organize physical/digital files with strict adherence to confidentiality protocols
- Provide front-desk reception duties including greeting visitors, answering phones, and routing inquiries
- Assist with scheduling, calendar management, and meeting coordination for department heads
- Prepare, proofread, and distribute official correspondence, reports, and memos
- Process incoming/outgoing mail and maintain inventory of office supplies
- Support departmental projects through data analysis, report compilation, and document formatting
Qualifications
- High school diploma or equivalent (college degree preferred)
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) with 10-key typing skills
- Previous data entry experience with proven accuracy (minimum 5,000 keystrokes/hour)
- Strong attention to detail with ability to detect errors in complex datasets
- Excellent written and verbal communication skills
- Ability to multitask in a fast-paced government environment
- Basic knowledge of filing systems and record-keeping best practices
- Must pass background check and drug screening