Job Description
Join our dynamic team in Oakland's thriving business district as an Entry-Level Administrative Assistant! This is your gateway to a rewarding career in professional support. We offer comprehensive training, growth opportunities, and a collaborative work environment. Perfect for recent graduates or career changers with strong organizational skills. Enjoy competitive pay, benefits, and the chance to build foundational expertise in office operations.
Responsibilities
- Manage calendars, scheduling appointments, and coordinating logistics
- Handle incoming communications via phone, email, and in-person interactions
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with travel arrangements and expense report processing
- Support departmental projects through data entry and document preparation
- Coordinate office supplies and equipment inventory
- Perform basic bookkeeping tasks and invoice processing
- Act as first point of contact for internal/external stakeholders
Qualifications
- High school diploma or equivalent; associate degree preferred
- 1+ years of administrative or customer service experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional time management and prioritization abilities
- Strong written and verbal communication skills
- Ability to handle confidential information with discretion
- Proactive problem-solving and adaptability
- Valid California driver's license (if local travel required)