Job Description
Join our dynamic team in Tucson as an Entry Level Administrative Assistant! Southwest Professional Services is seeking a motivated professional to provide essential office support and contribute to our positive work environment. This role offers growth opportunities and comprehensive benefits including health insurance, paid time off, and professional development programs. Perfect for recent graduates or career changers looking to build administrative expertise in a collaborative setting.
Responsibilities
- Manage office calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications via phone, email, and in-person inquiries
- Maintain digital and physical filing systems for accurate record-keeping
- Assist with data entry, report preparation, and document formatting
- Support office organization including supply inventory and equipment maintenance
- Coordinate travel arrangements and expense processing
- Collaborate with team members on administrative projects and initiatives
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 0-2 years of administrative or office experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- Attention to detail with high accuracy in data handling
- Ability to multitask in a fast-paced environment
- Positive attitude with willingness to learn new systems