Job Description
We're urgently seeking a detail-oriented Administrative Assistant to join our dynamic team in Boston, MA. This hybrid role combines high-level administrative support with critical data entry responsibilities, ensuring seamless operations across departments. You'll be the backbone of our office, handling confidential information with precision while contributing to data-driven decision-making.
What We Offer: Competitive salary, comprehensive benefits package, flexible work schedule, and opportunities for professional growth in a collaborative environment. Immediate start available for the right candidate.
Responsibilities
- Perform accurate data entry into CRM and ERP systems with zero-error tolerance
- Manage calendars, schedule meetings, and coordinate travel arrangements for executives
- Process invoices, expense reports, and maintain financial records
- Compose professional correspondence and prepare confidential documents
- Coordinate office operations including inventory management and vendor communications
- Support department heads with research and presentation preparation
- Implement organizational systems to improve workflow efficiency
Qualifications
- Minimum 3 years of administrative experience with data entry focus
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace
- Proven ability to maintain 99.9% data accuracy in high-volume environments
- Exceptional organizational skills with attention to minute details
- Strong written and verbal communication abilities
- Experience with scheduling tools (Calendly, Doodle) and document management
- Ability to prioritize tasks and work independently under tight deadlines