Job Description
We're urgently seeking a proactive Administrative Assistant to support our Baltimore-based operations. This immediate hire opportunity offers a dynamic environment where you'll be instrumental in maintaining office efficiency and supporting cross-functional teams. If you thrive in fast-paced settings and possess exceptional organizational skills, this is your chance to make an immediate impact.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications, including emails, phone calls, and correspondence
- Prepare, edit, and distribute documents, reports, and presentations
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist in office supply procurement and equipment maintenance
- Support team members with administrative tasks during peak workloads
- Process incoming/outgoing mail and manage shipping logistics
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to multitask and prioritize under tight deadlines
- Knowledge of Baltimore municipal systems preferred