Job Description
We are looking for a highly motivated Entry Level Administrative Assistant to join our bustling team in the heart of New York City. As a rapidly growing firm, we value organization, efficiency, and a proactive attitude. This is an excellent opportunity for recent graduates or those looking to start their career in a corporate environment.
In this role, you will be the backbone of our daily operations, ensuring our office runs smoothly while supporting senior management. You will gain exposure to various departments and develop skills that are transferable across any industry.
Why Join Us?
- Competitive salary and benefits package.
- Comprehensive training and mentorship programs.
- Opportunity for rapid career advancement.
- Collaborative and inclusive company culture.
Responsibilities
- Manage the front desk and greet visitors with a professional demeanor.
- Schedule and coordinate internal and external meetings using Google Calendar and Outlook.
- Prepare and distribute internal memos, newsletters, and general correspondence.
- Assist with data entry, filing, and maintaining organized digital and physical records.
- Handle incoming phone calls and route them to the appropriate department or person.
- Order office supplies and manage inventory levels.
- Perform light bookkeeping tasks, such as expense reports and invoice processing.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Previous experience in an administrative role is a plus, but not mandatory for this entry-level position.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to multitask in a fast-paced environment.
- Detail-oriented with a problem-solving mindset.
- Must be available to work full-time, Monday through Friday.