Job Description
Join a dynamic team in the heart of Silicon Valley!
We are seeking a motivated Entry-Level Administrative Assistant to support our daily operations in San Jose, CA. This is an excellent opportunity for recent graduates or individuals looking to start a career in a fast-paced corporate environment. We provide on-the-job training and mentorship, so no prior experience is required—just a positive attitude and a willingness to learn.
In this role, you will ensure the smooth running of our office by handling a variety of administrative tasks. If you are organized, reliable, and eager to grow, we want to hear from you.
Responsibilities
- Answer and screen incoming calls, routing them to the appropriate personnel or taking detailed messages.
- Manage and organize electronic and physical filing systems to ensure easy access to information.
- Schedule appointments and maintain the company calendar, coordinating with team members effectively.
- Prepare internal and external correspondence, including memos, emails, and reports.
- Assist with data entry and maintain accurate records in company databases.
- Replenish office supplies and coordinate with vendors for necessary services.
Qualifications
- High school diploma or GED required.
- Basic computer proficiency with Microsoft Office Suite (Word, Excel, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to multitask in a busy office setting.
- Reliable transportation and a professional appearance.