Job Description
Are you looking to kickstart your career in a dynamic and supportive environment? Pacific Office Solutions is currently seeking a motivated Entry Level Administrative Assistant to join our growing team in Oakland, CA. We are committed to hiring talented individuals who are eager to learn and grow, and we offer comprehensive on-the-job training for all new hires. No prior experience is required; just bring your enthusiasm and willingness to succeed!
As part of our office support team, you will play a crucial role in ensuring our operations run smoothly. We pride ourselves on a culture of collaboration, transparency, and professional development. If you are ready to start a rewarding career with a company that values your potential, we want to hear from you.
Responsibilities
- Manage incoming communications, including answering phones and responding to emails in a professional and timely manner.
- Perform general office duties such as filing, data entry, and maintaining organized records and files.
- Assist with scheduling appointments and coordinating meeting rooms for team members.
- Greet visitors and clients at the front desk, providing exceptional customer service and directing inquiries appropriately.
- Prepare and distribute internal memos, reports, and presentations using Microsoft Office Suite.
- Support the administrative team with various ad-hoc projects and special events.
- Order office supplies and manage inventory to ensure the workspace is well-equipped.
Qualifications
- High school diploma or GED is required; a college degree is a plus but not mandatory.
- Must be reliable, punctual, and able to work full-time hours.
- Basic computer proficiency with Microsoft Office (Word, Excel, Outlook) is preferred.
- Strong communication skills, both verbal and written, are essential.
- Excellent organizational skills and the ability to multitask in a fast-paced environment.
- A positive attitude and a genuine desire to learn and grow within the company.
- Ability to pass a background check and drug screen.