Job Description
Are you looking for a rewarding career in an exciting city? Horizon Corporate Services is currently seeking a motivated Entry Level Administrative Assistant to join our dynamic team in Austin, Texas. We are offering immediate hiring opportunities for candidates who are organized, detail-oriented, and eager to grow.
In this role, you will play a crucial part in our daily operations, supporting our leadership team and ensuring our office runs smoothly. Whether you are just starting your career or looking to transition into a corporate environment, we provide the training and resources you need to succeed.
Responsibilities
- Manage Office Operations: Oversee daily administrative tasks, including answering phones, greeting visitors, and managing the front desk reception area.
- Data Management: Accurately input and maintain records in the company database and CRM systems.
- Scheduling & Coordination: Assist in scheduling meetings, coordinating travel arrangements, and managing internal calendars.
- Document Preparation: Prepare, proofread, and distribute internal memos, reports, and correspondence.
- Vendor Management: Handle correspondence with vendors and service providers to ensure office supplies and services are procured efficiently.
- General Support: Provide ad-hoc support to various departments to ensure project deadlines are met.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or Bachelor’s degree preferred.
- Experience: No prior administrative experience required; entry-level candidates are encouraged to apply.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional phone manner.
- Organization: Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Reliability: Must be punctual, professional, and capable of working independently.