Job Description
Join our dynamic team as an Entry-Level Administrative Assistant with a flexible schedule! At Nexus Solutions Group, we value work-life balance and offer adaptable hours to fit your lifestyle. This role is perfect for recent graduates or career changers seeking an entry point into professional administration. Enjoy hybrid work options while supporting our Portland office operations with a collaborative and supportive team culture.
You'll gain hands-on experience in scheduling, communications, and office management while developing transferable skills for long-term career growth. We provide comprehensive training and a clear path for advancement within our growing organization.
Responsibilities
- Manage executive calendars and coordinate complex scheduling across multiple departments
- Handle incoming communications professionally via phone, email, and virtual platforms
- Prepare and edit confidential documents, reports, and presentations
- Organize digital filing systems and maintain accurate physical/digital records
- Assist with onboarding processes and new hire orientation coordination
- Coordinate travel arrangements and expense report processing
- Support cross-functional projects with data entry and reporting tasks
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Basic proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and meet deadlines independently
- Proactive problem-solving approach with resourcefulness
- Professional demeanor and discretion handling confidential information
- Willingness to learn new systems and adapt to changing priorities