Job Description
Join our award-winning team at Harbor City Professionals as a Part-Time Administrative Assistant! We're seeking a highly organized professional to support our Boston office operations with precision and enthusiasm. This hybrid role (20-25 hours/week) offers competitive compensation, flexible scheduling, and growth opportunities within a collaborative environment. If you excel at multitasking, possess exceptional communication skills, and thrive in fast-paced settings, we want to meet you!
Responsibilities
- Manage executive calendars and coordinate complex meeting arrangements
- Process expense reports and maintain financial documentation
- Handle incoming communications (calls, emails, correspondence) with professionalism
- Prepare and format confidential reports, presentations, and correspondence
- Coordinate office logistics including supply inventory and vendor management
- Support onboarding processes and new hire documentation
- Implement digital filing systems for optimal document retrieval
Qualifications
- Associate's degree or equivalent professional certification required
- 3+ years administrative support experience in corporate environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional attention to detail and time management abilities
- Discretion when handling sensitive information
- Proven experience with calendar management software
- Ability to adapt priorities in dynamic work environments
- Boston-based candidates preferred