Job Description
We are seeking a highly organized and detail-oriented Data Entry Clerk & Administrative Assistant to join our dynamic team in San Jose, CA. In this pivotal role, you will be responsible for maintaining the integrity of our information systems while providing essential support to our operations. This is an exceptional opportunity for an entry-level professional to launch a career in administrative excellence.
As part of our growing staff, you will bridge the gap between raw information and actionable insights, ensuring our databases are accurate, up-to-date, and organized. If you are a self-starter who thrives in a fast-paced environment and possesses a keen eye for detail, we want to meet you.
Responsibilities
- Accurately input and update customer and company data into centralized databases and spreadsheets with minimal errors.
- Verify and reconcile data against source documents to ensure high standards of data integrity.
- Manage and organize both physical and digital filing systems for efficient document retrieval.
- Handle incoming inquiries via phone and email, routing messages to the appropriate departments promptly.
- Assist in the preparation of reports, invoices, and correspondence using Microsoft Office Suite.
- Coordinate travel arrangements and schedule meetings for department leadership.
- Perform routine administrative tasks such as data cleaning and record archiving.
Qualifications
- High school diploma or GED required; Associate's degree in Business Administration preferred.
- Previous experience in data entry or administrative support is a plus, but we are willing to train motivated entry-level candidates.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Typing speed of 45+ words per minute with high accuracy.
- Strong attention to detail and the ability to spot discrepancies in data quickly.
- Excellent verbal and written communication skills.
- Ability to work independently and manage time effectively in a remote or hybrid office setting.