Job Description
Join Innovate Solutions Group as a Data Entry Administrative Assistant and become the backbone of our fast-paced operations. We're seeking a meticulous professional to manage critical data workflows while supporting our executive team. This hybrid role combines precision data management with comprehensive administrative support in our vibrant downtown San Jose office. At Innovate Solutions, we value accuracy, efficiency, and proactive problem-solving—qualities we'll nurture through ongoing training and career development opportunities.
Responsibilities
- Accurately input, verify, and maintain confidential data in CRM and ERP systems with 99.5%+ precision
- Process high-volume transactions including invoices, contracts, and client records within SLAs
- Coordinate calendars, arrange complex travel itineraries, and manage executive correspondence
- Generate detailed reports using Excel pivot tables and Power BI visualizations
- Implement document management protocols ensuring HIPAA/GDPR compliance
- Train team members on new data protocols and system upgrades
- Proactively identify data discrepancies and implement corrective actions
Qualifications
- 3+ years of high-volume data entry experience with 10,000+ keystrokes per minute accuracy
- Expert proficiency in Microsoft Office Suite (Advanced Excel, Word, Outlook)
- Proven experience with Salesforce, QuickBooks, or similar enterprise platforms
- Associates degree in Business Administration or related field preferred
- Exceptional attention to detail with ability to spot inconsistencies in complex datasets
- Strong written and verbal communication skills for stakeholder interactions
- Ability to maintain confidentiality while handling sensitive financial and personal data
- Experience with document management systems (e.g., SharePoint, DocuSign)