Job Description
Join our dynamic team as a full-time Administrative Assistant where your organizational prowess and data entry precision will drive operational excellence. This pivotal role combines traditional administrative duties with advanced data management responsibilities in a fast-paced corporate environment. You'll be the backbone of our office operations, ensuring seamless workflows and maintaining critical information systems. If you thrive in detail-oriented settings and possess a passion for accuracy, this opportunity offers career growth and competitive benefits in Louisville's thriving business district.
Responsibilities
- Perform high-volume data entry with 99.5% accuracy across CRM and financial systems
- Manage complex calendars, coordinate cross-departmental meetings, and arrange travel logistics
- Prepare executive correspondence, reports, and presentations using Microsoft Office Suite
- Maintain digital and physical filing systems with rigorous document control protocols
- Process invoices, expense reports, and payroll data using QuickBooks and proprietary software
- Act as primary liaison for internal communications and external vendor relationships
- Implement office efficiency improvements through workflow automation and process optimization
Qualifications
- Associate's degree in Business Administration or equivalent experience required
- Minimum 3 years proven data entry experience with 10,000+ keystrokes per minute
- Advanced proficiency in Excel (VLOOKUP, PivotTables), Outlook, and Google Workspace
- Experience with CRM systems (Salesforce) and document management platforms
- Exceptional organizational skills with demonstrated ability to manage competing priorities
- Professional demeanor with strong verbal/written communication abilities
- Proficient in maintaining HIPAA/GDPR compliance for sensitive data handling