Job Description
Join our award-winning administrative team in downtown Chicago! We seek a meticulous Administrative Assistant with exceptional data entry skills to support our finance department. This hybrid role combines traditional administrative duties with high-volume data processing in a fast-paced corporate environment. You'll be the backbone of our operations, ensuring seamless information flow across departments while maintaining strict confidentiality standards. Our collaborative culture offers growth opportunities and competitive benefits including health insurance, retirement plans, and professional development stipends.
Responsibilities
- Maintain accurate and timely data entry into Salesforce and proprietary CRM systems
- Manage executive calendars, coordinate meetings, and arrange domestic/international travel
- Process invoices, expense reports, and financial documentation with precision
- Generate weekly/monthly performance reports using advanced Excel functions
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relations
- Support HR initiatives onboarding processes and employee records management
- Implement document management protocols ensuring compliance with SOX regulations
Qualifications
- Minimum 3 years proven experience in administrative support with data entry focus
- Expert proficiency in Microsoft Office Suite (Excel pivot tables, VLOOKUPs, Power Query)
- WPM typing speed of 70+ with 99.8% accuracy in 10-key data entry tests
- Experience with Salesforce, QuickBooks, or similar ERP systems
- Associate's degree in Business Administration or equivalent certification
- Exceptional organizational skills with attention to detail in high-volume environments
- Strong written and verbal communication abilities for executive-level interactions