Job Description
Join our dynamic team in San Antonio as an Administrative Assistant with a strong focus on data entry accuracy and office operations excellence. This hybrid role supports our finance department by maintaining critical databases, processing transactions, and ensuring seamless workflow coordination. We seek a detail-oriented professional who thrives in fast-paced environments and values precision. Enjoy competitive benefits, flexible scheduling, and growth opportunities within a forward-thinking organization.
Responsibilities
- Enter, verify, and maintain confidential data in CRM and financial systems with 99.9% accuracy
- Manage digital filing systems and ensure document compliance with retention policies
- Coordinate calendars, schedule meetings, and handle correspondence for department leadership
- Process invoices, expense reports, and purchase orders within established deadlines
- Generate weekly/monthly performance reports using Excel and data visualization tools
- Support office operations through supply inventory, equipment maintenance, and vendor coordination
Qualifications
- 3+ years of administrative experience with advanced data entry skills (10,000+ keystrokes/hr)
- Proficiency in Microsoft Office Suite (Excel pivot tables, Word formatting, Outlook scheduling)
- Associate's degree in Business Administration or related field preferred
- Experience with QuickBooks, Salesforce, or similar enterprise software
- Exceptional attention to detail with proven error reduction in data management
- Strong organizational skills with ability to prioritize competing deadlines
- Professional communication skills for internal/external stakeholder interactions