Job Description
We are seeking a highly organized and proactive Administrative Assistant to support our executive team in Philadelphia, PA. This is an immediate hire opportunity with a focus on weekly pay and professional growth.
In this role, you will be the first point of contact for our clients and partners, ensuring smooth operations and efficient workflow management.
Responsibilities
- Manage and prioritize incoming emails, phone calls, and correspondence in a professional manner.
- Schedule, coordinate, and confirm meetings and travel arrangements for management.
- Prepare and edit correspondence, documents, and presentations using Microsoft Office Suite.
- Maintain accurate records and filing systems, both digital and physical.
- Assist in the preparation of weekly payroll reports and time tracking.
- Coordinate office supplies inventory and vendor management.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Proven experience as an Administrative Assistant or in a similar support role.
- Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to multitask in a fast-paced environment.
- Ability to maintain confidentiality and professional demeanor at all times.