Job Description
Join our dynamic team as an Administrative Assistant where your organizational skills make a real impact! We offer competitive weekly pay and a supportive work environment. This role is perfect for detail-oriented professionals who thrive in fast-paced settings. Enjoy stability with full-time benefits including health insurance and paid time off. Our Philadelphia office is easily accessible with free parking, and we foster a culture of growth through continuous learning opportunities.
Responsibilities
- Manage calendars, scheduling, and travel arrangements for executive team
- Process invoices, expenses, and financial documentation with precision
- Coordinate office operations including supply inventory and vendor management
- Prepare professional correspondence, reports, and presentations
- Serve as primary point of contact for internal and external communications
- Maintain confidential records and ensure data security compliance
- Support onboarding processes for new hires
Qualifications
- Minimum 2 years administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong attention to detail and organizational abilities
- Experience with QuickBooks or similar accounting software
- Ability to multitask and prioritize competing deadlines
- Professional demeanor with customer service focus
- High school diploma or equivalent required