Job Description
Are you an organized and proactive professional looking for a role that offers weekly pay and a flexible schedule? Apex Executive Solutions is currently seeking a detail-oriented Administrative Assistant to support our high-performing team in the Raleigh, North Carolina area.
In this pivotal role, you will serve as the backbone of our operations, ensuring smooth office workflows and providing top-tier support to senior leadership. We pride ourselves on a dynamic work environment where your contributions are valued and your work-life balance is prioritized.
Why Join Us?
- Weekly Paychecks: Get paid on time, every time, with our direct deposit system.
- Flexible Scheduling: Enjoy the freedom to balance your professional and personal life.
- Growth Opportunities: Pathways for career advancement within a growing organization.
Responsibilities
- Manage and coordinate complex calendars, scheduling meetings, and arranging travel itineraries for executive staff.
- Screen and direct incoming phone calls and emails, responding to inquiries with professionalism and accuracy.
- Prepare, proofread, and distribute internal reports, presentations, and correspondence.
- Handle accounts payable and receivable tasks, ensuring all financial records are up to date.
- Organize and maintain physical and digital filing systems for easy document retrieval.
- Assist in the coordination of company events and team-building activities.
- Conduct research and compile data for special projects as needed.
Qualifications
- High school diploma or equivalent; Associate’s degree preferred.
- Minimum of 2-3 years of experience as an Administrative Assistant or in a similar support role.
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace.
- Exceptional written and verbal communication skills.
- Strong organizational skills with the ability to prioritize multiple tasks effectively.
- Ability to work independently with minimal supervision.
- Experience with basic accounting software or QuickBooks is a plus.