Job Description
Are you a highly organized professional seeking a role that values your time and offers financial stability? Apex Professional Services is currently hiring a detail-oriented Administrative Assistant to join our dynamic team in New York, NY. We specialize in providing top-tier administrative support to a diverse portfolio of clients and are proud to offer a flexible schedule and guaranteed weekly pay.
In this pivotal role, you will act as the backbone of our operations, ensuring smooth workflow and exceptional service delivery. If you thrive in a fast-paced environment and want a position that prioritizes your work-life balance, we want to hear from you.
Why Choose Apex Professional Services?
- Weekly Payroll: Get paid on time, every time, with no waiting periods.
- Flexible Scheduling: Choose the hours that work best for your lifestyle.
- Competitive Compensation: Earn between $22.00 and $28.00 per hour based on experience.
- Growth Opportunities: Pathways for career advancement within a supportive environment.
Responsibilities
- Manage and coordinate complex calendars, including scheduling meetings, appointments, and conference calls.
- Handle incoming communications, including email, phone calls, and correspondence, ensuring timely responses.
- Prepare and edit documents, presentations, and reports using Microsoft Office Suite.
- Assist with data entry, filing, and maintaining accurate electronic and physical records.
- Coordinate travel arrangements, including flights, hotels, and itineraries.
- Support the team with special projects and ad-hoc administrative tasks as needed.
- Maintain a professional and organized workspace for both the team and clients.
Qualifications
- High school diploma or equivalent required; Associate's degree or Bachelor's degree preferred.
- Minimum of 2 years of experience in an administrative or executive assistant role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Excellent verbal and written communication skills.
- Ability to work independently with minimal supervision in a fast-paced environment.
- Reliable internet connection and technology for remote work flexibility.