Job Description
Join our dynamic team at Premier Office Solutions, a leading provider of innovative workplace solutions in San Jose's thriving tech corridor. We're seeking a highly skilled Administrative Assistant to support our executive team with precision and professionalism. Enjoy the stability of full-time employment with the convenience of weekly pay—no more waiting for monthly checks! This role offers a collaborative environment where your organizational prowess will directly impact our company's success. Benefit from competitive compensation, comprehensive benefits, and opportunities for professional growth in one of America's most vibrant cities.
Our ideal candidate thrives in fast-paced settings and takes pride in streamlining operations. If you're ready to elevate your administrative career with a company that values efficiency and employee well-being, we encourage you to apply today!
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange complex travel itineraries
- Prepare and edit confidential documents, reports, and presentations with meticulous attention to detail
- Handle incoming communications, including screening calls, managing email correspondence, and drafting responses
- Oversee office operations, including inventory management, vendor coordination, and supply procurement
- Support onboarding processes by preparing new hire materials and conducting office tours
- Assist with financial tasks such as expense reports, invoicing, and budget tracking
- Maintain digital and physical filing systems with robust organizational protocols
Qualifications
- Minimum 3 years of administrative support experience in fast-paced environments
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and Google Workspace
- Exceptional time management skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities with professional demeanor
- Experience managing confidential information with discretion and integrity
- Associate's degree or equivalent administrative certification preferred
- Proven ability to adapt to changing priorities while maintaining composure